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  • PD ISO/TR 19814:2017

    Current The latest, up-to-date edition.
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    Information and documentation. Collections management for archives and libraries

    Available format(s):  Hardcopy, PDF

    Language(s):  English

    Published date:  12-04-2018

    Publisher:  British Standards Institution

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    Table of Contents - (Show below) - (Hide below)

    Foreword
    Introduction
    1 Scope
    2 Normative references
    3 Terms and definitions
    4 Preservation in collections management
    5 Collections storage preservation environment
    6 Shelving for archive and library collections
    7 Collections maintenance
    8 Treatments and reformatting
    Annex A (informative) - Packaging enclosures
            and materials
    Annex B (informative) - Exhibition of archives and
            library collections
    Bibliography

    Abstract - (Show below) - (Hide below)

    Gives guidance and recommendations in the planning, implementation, maintenance and improvement of the preservation of archive and library collections through: - recommendations and guidance for preservation planning and ongoing management of physical collections in archives and libraries; - procedures for managing collections in the stacks, research and reading rooms, conservation facilities and while on exhibit and during transportation.

    Scope - (Show below) - (Hide below)

    This document provides guidance and recommendations in the planning, implementation, maintenance and improvement of the preservation of archive and library collections through:

    • recommendations and guidance for preservation planning and ongoing management of physical collections in archives and libraries;

    • procedures for managing collections in the stacks, research and reading rooms, conservation facilities and while on exhibit and during transportation.

    • guidance and recommendations for appropriate enclosures and containers for archive and library collections.

    This document applies to preservation of archive and library physical collections of institutions and volumes small and large. It applies to all collections housed by an institution; their own collections and deposits or loans from other institutions. Some information on digital collections, born digital and digitized, for conservation is included for reference.

    This document also applies to collections that are being managed by governmental agencies.

    This guidance is intended for collections that are being preserved for long-term use.

    Collections intended for long-term use need to be managed to mitigate many risks that can cause loss, including catastrophic loss from fire and floods, risks of vandalism and theft, to instability of materials, including acetate film and acidic paper. Collections management addresses the risks from a holistic perspective. It is recognized that compromises are necessary based on, among other factors, the quantity of collections in archives and libraries. The compromises can be managed when the factors of use, significance, vulnerability of the collections and the expertise and best practices from several fields are included in the decision-making process.

    This document covers specifically the operations required to manage the collections environment that are relevant to the preservation policy and plan of the institution. This includes the monitoring of climate stability, control of exposure to light, preventive cleanliness measures and cleaning of the collections storage areas.

    The conservation treatment of individual items within the collections is not covered in this document.

    General Product Information - (Show below) - (Hide below)

    Committee IDT/2/9
    Document Type Standard
    Publisher British Standards Institution
    Status Current

    Standards Referencing This Book - (Show below) - (Hide below)

    NFZ 40 011 : 2005 A METHODOLOGY TO ASSESS THE PHYSICAL CONDITIONS OF ARCHIVE AND LIBRARY HOLDINGS
    EN 15946:2011 Conservation of cultural property - Packing principles for transport
    BS EN 50131-1 : 2006 ALARM SYSTEMS - INTRUSION AND HOLD-UP SYSTEMS - PART 1: SYSTEM REQUIREMENTS
    NFZ 40 014 : 2011 INFORMATION AND DOCUMENTATION - REQUIREMENTS AND CRITERIA FOR THE SELECTION OF PAPER AND BOARDS FOR THE STORAGE OF PAPER AND PARCHMENT DOCUMENTS
    ISO 18902:2013 Imaging materials — Processed imaging materials — Albums, framing and storage materials
    ISO 11799:2015 Information and documentation Document storage requirements for archive and library materials
    ISO 9706:1994 Information and documentation Paper for documents Requirements for permanence
    ISO 31000:2009 Risk management Principles and guidelines
    ISO 5127:2017 Information and documentation Foundation and vocabulary
    ISO 16363:2012 Space data and information transfer systems — Audit and certification of trustworthy digital repositories
    ISO 10356:1996 Cinematography Storage and handling of nitrate-base motion-picture films
    NFZ 40 012 : 2011 INFORMATION AND DOCUMENTATION - PLASTIC MATERIALS, FOR STORAGE OF PAPER AND PARCHMENT DOCUMENTS
    BS 7273-1:2006 CODE OF PRACTICE FOR THE OPERATION OF FIRE PROTECTION MEASURES - PART 1: ELECTRICAL ACTUATION OF GASEOUS TOTAL FLOODING EXTINGUISHING SYSTEMS
    ISO 16245:2009 Information and documentation Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents
    BS EN 15635:2008 STEEL STATIC STORAGE SYSTEMS - APPLICATION AND MAINTENANCE OF STORAGE EQUIPMENT
    EN 16095 : 2012 CONSERVATION OF CULTURAL PROPERTY - CONDITION RECORDING FOR MOVABLE CULTURAL HERITAGE
    ISO 18906:2000 Imaging materials Photographic films Specifications for safety film
    BS EN 12845:2015 Fixed firefighting systems. Automatic sprinkler systems. Design, installation and maintenance
    ISO 27730:2012 Information and documentation — International standard collection identifier (ISCI)
    BS DD8489-1(2011) : 2011 FIXED FIRE PROTECTION SYSTEMS - INDUSTRIAL AND COMMERCIAL WATERMIST SYSTEMS - PART 1: CODE OF PRACTICE FOR DESIGN AND INSTALLATION
    ISO 12606:1997 Cinematography — Care and preservation of magnetic audio recordings for motion pictures and television
    NFZ 40 010 : 2002 PRESERVATION REQUIREMENTS FOR EXHIBITING GRAPHIC AND PHOTOGRAPHIC MATERIALS
    BS 8533:2011 ASSESSING AND MANAGING FLOOD RISK IN DEVELOPMENT - CODE OF PRACTICE
    BS EN 15878 : 2010 STEEL STATIC STORAGE SYSTEMS - TERMS AND DEFINITIONS
    ISO 18934:2011 Imaging materials Multiple media archives Storage environment
    ISO/TS 18344:2016 Effectiveness of paper deacidification processes
    XP X80 002 : 2007 XP CONSERVATION OF CULTURAL HERITAGE - RECOMMENDATIONS FOR DESIGNING, BUILDING, SELECTING AND USING A SHOWCASE FOR THE EXHIBITION OF CULTURAL HERITAGE
    BS ISO 15686-1:2011 Buildings and constructed assets. Service life planning General principles and framework
    BS 5306-8:2012 Fire extinguishing installations and equipment on premises Selection and positioning of portable fire extinguishers. Code of practice
    BS EN 54-20:2006 FIRE DETECTION AND FIRE ALARM SYSTEMS - PART 20: ASPIRATING SMOKE DETECTORS
    ISO 11798:1999 Information and documentation Permanence and durability of writing, printing and copying on paper Requirements and test methods
    BS EN 2:1992 CLASSIFICATION OF FIRES
    ISO 18933:2012 Imaging materials Magnetic tape Care and handling practices for extended usage
    BS 7273-3:2008 CODE OF PRACTICE FOR THE OPERATION OF FIRE PROTECTION MEASURES - PART 3: ELECTRICAL ACTUATION OF PRE-ACTION WATER MIST AND SPRINKLER SYSTEMS
    EN 15898 : 2011 CONSERVATION OF CULTURAL PROPERTY - MAIN GENERAL TERMS AND DEFINITIONS
    PD 5454:2012 GUIDE FOR THE STORAGE AND EXHIBITION OF ARCHIVAL MATERIALS
    ISO 15489-1:2016 Information and documentation Records management Part 1: Concepts and principles
    ISO Guide 73:2009 Risk management — Vocabulary
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